How SUONO Achieved Automation of Their Wholesale Customer Payment Vouchers
Discover how SUONO transformed a manual process of up to 3,000 monthly receipts into a digital, fast, and scalable operation, thanks to Klippa DocHorizon's OCR technology and YAKIDOO's turnkey implementation
Sector Wholesale Import and Export
Team 25+ Sellers
Customers 1200+
About SUONO
SUONO is an Argentine company Leader in small appliances, audio and video products, and more, with a strong focus on the wholesale sector and national and international presence. Serves over 1200 wholesale clients monthly, offering high-quality sound products, comprehensive logistics solutions, and a customer-oriented approach.
With a vision of efficiency and excellent service, SUONO is committed to the continuous improvement of its internal processes. In their own words, “We provide extraordinary experiences to our clients, work teams, and those who are directly or indirectly connected with the company.”
Scaling Accounts Receivable with Manual Processes: How Far Can the Team Go?
SUONO manages an active base of over 1200 wholesale clients. Each month, these clients send up to 2,000 to 3,000 payment vouchers, which are necessary for accounts receivable control.
Prior to the project, the validation and processing of these documents was done manually, which resulted in a heavy operational burden, frequent errors, and difficulties in consolidating accounting information quickly and accurately.
Main challenges identified:
Slow and manual processes for reviewing, renaming, and classifying receipts.
High probability of errors when entering data manually.
Risk of duplication without automatic detection mechanisms.
Operational inefficiency with more than 250 to 500 hours per month dedicated solely to this process.
Lack of scalability to support business growth.
Payment Voucher Management Process Automation
With YAKIDOO's expertise, it was implemented Clip DocHorizon personalized for SUONO, as an intelligent cloud OCR solution, to automate the payment slip processing workflow.
Key elements of the solution:
Automatic capture of key data from receipts (customer, amount, date, reference).
Structured file generation (JSON, Excel) and automatically renamed receipts.
Automatic classification by client and organized delivery in digital folders.
Workflow configuration with human intervention only when necessary, to meet the verification criteria imposed by SUONO.
Duplicate detection logic and consistency validation design.
This implementation responds to a specific use case but leaves open the possibility of expansion towards integration with the ERP system used by SUONO.
“Thanks to the joint work with Yakidoo and Klippa technology, our team was able to free up an impressive amount of operational time. We went from repetitive tasks to having real control of our accounts receivable.”
Alexis Sirio
Administration and Finance Manager
The benefits of having automated this document management process
Before automation, the team of over 25 salespeople had to manually collect, rename, and send payment receipts generated by over 1200 wholesale clients, which resulted in a high administrative burden, delays, and constant exposure to reporting errors.
Today, thanks to the solution implemented by YAKIDOO with Klippa DocHorizon, each salesperson can upload multiple receipts in a single step via a centralized form. This automated workflow processes the documents instantly and delivers validated and structured files to SUONO—ready to be used by the accounts receivable department—without further intervention.
This digital transformation has generated immediate and sustainable advantages:
80% reduction in manual receipt processing tasks
Workflow automation allowed SUONO's sales and administrative team to collectively save hundreds of hours per month by eliminating repetitive and manual activities like sorting, renaming, and validating payment receipts.
Greater accuracy than the 99% in data capture
Thanks to Klippa DocHorizon's advanced OCR technology, SUONO drastically reduced human errors in payment voucher management, ensuring more reliable and auditable accounting reports.
Centralized visibility and immediate traceability
With the automatic organization of payment vouchers in their respective electronic folders, SUONO achieved a clear and accessible structure, improving access to information and simplifying internal audits.
Scalability without increasing operational costs
The implemented solution allows us to absorb projected growth in wholesale clients without needing to hire more staff, maintaining efficiency and adapting to new demands.
Turnkey support and execution by YAKIDOO
From design to commissioning, the project was led and executed by YAKIDOO, ensuring a frictionless implementation and continuous technical support throughout the project phases.
“The SUONO experience is a clear example of how document-intensive processes can be radically transformed with intelligent automation. What was once a bottleneck for the accounts receivable team is now an agile, reliable, and scalable flow.”
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