Custodianship is not about storing boxes. It is about managing lifecycle from your information.
We design, implement, and operate your document custody applying the lifecycles, traceability, and disposal what international standards require — backed by TotalRecall and a CIP-certified team.
Schedule the diagnosis of your fileCreate
Capture and origin registration
Use
Controlled access and traceability
Archive
Withholding according to regulations
Dispose
Certified destruction
Two different paths, the same risk.
You depend on a third party
You pay fees that go up every year and you cannot always predict—consultations, transportation, box retrieval—and you have little control over access to your own information.
You carry it internally, but...
Boxes without reliable inventory, control in Excel spreadsheets, without a Retention Schedule, without traceability or check-in and check-out control, without access auditing, and without a defined destruction policy.
Both expose you to the same thing: compliance risk and costs you don't control.
Industry best practices, applied.
It is not measured by how many boxes you store, but by how well you manage the lifecycle of each document — according to international standards.
Document Retention Schedule
How long each document is kept and when it is disposed of. A program that is not followed is worse than having none at all.
Full life cycle
From creation to use, archiving and disposal — governed, not improvised.
ISO 15489Chain of custody and I/O control
Always know where each box or file is, who has it and when, with access auditing.
Classification and metadata
Retrieve a file in minutes, not days.
ISO 23081Certified provision
Eliminating expired data reduces cost and risk; with a certificate for personal data (in Panama, Law 81).
Electronic preservation and ROT
Preserve the electronic with validity, and stop paying for the redundant, obsolete, and trivial.
ISO 14641Don't know which gap to tackle first?
We review retention, traceability, access, and costs to define a clear path before moving a single box.
A delivery model for every organization.
Relocate and operate
We take you out of third-party dependency, set up your internal operation and run it for you — with inventory, retention, traceability, and compliant disposal.
Professionalize the internal operations
We upgraded your Excel operation to best practices: inventory, retention, traceability, and disposition.
Operate with allies
In the Caribbean and LATAM, through our network of business partners.
Operated on TotalRecall (DHS Worldwide) for inventory, chain of custody, and physical document logistics.
Trajectory and rule, not improvisation.
Certified in what we do
Official AIIM Training Partner: we apply the CIP practices we are certified to teach.
Compliance by jurisdiction
We apply international standards and adapt them to your country's regulations.
Physical custody engine
TotalRecall (DHS Worldwide) for inventory, traceability, and logistics.
Start by knowing where you lose control and money.
A file diagnosis shows your retention, traceability, and cost gaps—with no obligation.
Schedule the diagnosis of your file
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